ሪፖርተር ረቡዕ ህዳር 24 ቀን 2018ዓ.ም
INVITATION
FOR BID
Procurement
of Spare parts and accessories for selected medical devices
IFB No.: CHAI/EM/KOFIH/001/25 Rebid
Project: KOFIH
Country: Ethiopia
Issued on: 1 December 2025
PROCUREMENT CONTEXT
The Ministry of Health (MOH), in
partnership with the Korean Organization for International Health (KOFIH), is
implementing a project to enhance medical device maintenance capacity within
national health facilities, with an initial focus on a university hospital
Under this initiative, the CHAI
has been authorized to procure. items essential for the sustainability of
equipment functionality and the quality of healthcare services. Consequently,
CHAI solicits bids from eligible vendors for the supply and delivery of genuine
spare parts and accessories for a specified list of medical devices.
The objective of this procurement
is to ensure the continued operational readiness of critical diagnostic,
therapeutic, and monitoring equipment, thereby supporting improved healthcare
outcomes.
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Description
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1
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LOT 1: Spare parts and
accessories for patient monitoring system
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2
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LOT 2: Spare parts and
accessories for ECG machine
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3
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LOT 3: Spare parts for mobile
X-ray machine
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Process
The procurement process will be conducted
with consideration for efficiency, cost-effectiveness, value for money, and
long-term sustainability of the health systems.
The supplier should be the
manufacturer of the listed devices or any local legal representative who can
avail the manufacturer authorization letter.
While the competition is evaluated
on a lot-by-lot basis, bidders competing for multiple lots are permitted to
submit a single technical proposal and a single financial proposal in two
envelopes, provided that the bid is structured with clear separations for each
lot. The technical proposal must be organized by lot, and the financial offer
must present a detailed, separate, and itemized cost breakdown for each individual
lot. The total sum of all lots must also be clearly indicated. Bidders must
clearly mark the submission envelope with the list of all lots for which they
are competing. Failure to provide a clear and separate financial breakdown for
each lot may result in the bid being
deemed non-responsive for the affected lot(s) or in its entirety.
OBJECTIVE and Scope
CHAI is seeking quotes that
include the supply of spare parts with warranty that should cover any
malfunctioning component; the vendor will be responsible for liaising with the
component manufacturer to ensure the warranty is honored.
Detailed specifications for all
the above items can be found in the tender document
Desired shipping costs should be
under DAP INCOTERMS 2020.
Letter of Invitation TO Bid FOR
the SUPPLY OF Spare parts and accessories for selected medical devices
Interested bidders are invited
for the procurement of spare parts to the agreed destination. Bidders are
required to submit separate unit and total prices for each cost driver listed
in the summary section (i.e., material costs, transportation, and warranty
period) for all detailed items within each lot they are bidding on, as part of
the financial proposal. A complete set of bidding documents in English shall be
obtained from CHAI Ethiopia Head Office, during office hours from Monday to
Friday 8:30 am to 12:30 pm and 1:30 pm to 4:30 pm as indicated below address
for free of any charge. Alternatively, bidders may request an electronic copy
of the bid document by sending an email to
ethiopiaprocurement@clintonhealthaccess.org
specifying their official company
email address.
If you are interested in
submitting a Bid in response to this Invitation for Bid (IFB), please prepare
your Bid in accordance with the International Competitive Bidding (ICB)
requirements and procedure as set out in this IFB.
Bidders should submit Technical,
Operational, and financial proposals. Offers are to be submitted in two (2)
separate envelopes and they must be clearly labeled:
a. Technical and Operational
b. Price Schedule / Financial
Proposal
It shall remain the bidder's
responsibility to ensure that the quotation is submitted in person before 2 PM
on 19 Dec 2025 deadline as indicated by CHAI, to the following address:
Clinton Health Access Initiative
Bid Document for (IFB # CHAI/
EM/KOFIH/001/25 Rebid),
Meskel Flower Road
Tel # 011 416 6993-98, Fax: 011
416 6988 and P.O. Box 3297,
Code 1250, Addis Ababa, Ethiopia
All bid documents submitted after
the cut-off date set shall be rejected and returned unopened to bidders.
Bids shall be opened in the
presence of the bidders and/ or their representatives who choose to attend in
person at the Clinton Health Access Initiative office at 2:15 PM on 19 Dec
2025. All bids must be accompanied by a 2% Bid Security of Bank "Casher Payment
Order" in Ethiopian Birr. An unconditional Bank Guarantee, or an
irrevocable Letter of Credit.
All interested bidders must have
a renewed license and bidder's registration certificate from the Government of Ethiopia
- Ministry of Finance and Economic Development.
IFB Terms
and Conditions
Distribution of this document
does not mean there is any commitment on the part of CHAI to engage an
applicant. CHAI will not reimburse or otherwise bear any costs associated with
this IFB regardless of whether the applicant is selected to implement the
project. Please note that no fee is required in the submission of these quotes.
All IFBS, along with any responses, are considered the property of CHAI and the
proposals will not be returned to the originator. CHAI reserves the right to
accept or reject the bid either partially or fully at any stage of the bid
process.